A staff report is exactly that--a report. It is a condensed communiqué written with the intent to quickly and succinctly bring needful parties up to speed on necessary or requested information. Brevity is key. Communicate exactly the necessary background information, any relevant conversations and recommendations, then close it with any concluding next steps. While staff reports can be very short in length, there are times when they can be more lengthy and involved. Again, communicate as much information as is necessary.