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Graphics & Digital Signage in the Library

Policies regarding outreach, graphics, digital signage, web marketing, branding in the library.


Please forward final submissions to Gustavo Acevedo at and copy Jéanne Brooks at Please allow for 48 hours processing time between the submission and the posting of the signage (provided that the signage does not violate any of the terms of use or purpose of the digital signage).  

Purpose & Terms of Use

Purpose of Library Outreach & Digital Signage

  • Provide a space to publicize library events, services, resources, space and any other items of interest.
  • Other campus groups may be permitted to submit signage to designated LCD screens pending review of content and appropriateness of said content.
  • Library digital signage is not intended for promotion of commercial events or services.

Any campus or library entities submitting images, movies, or any other media items for the library digital signage agree to our terms. The library reserves the right to:

  • Limit the amount of signs displayed for any one event.
  • Limit the amount of signs associated with any one entity or group.
  • Limit the amount of time that one sign may be displayed in each viewing.
  • Determine the screens on which the signs will be displayed.
  • Deny content that violates the purpose of the digital signage, contains references to alcoholic beverages or illicit drugs, contains sexist or discriminatory language or images, or contains offensive language.

Approval Process

  1. Alyssa Loera will be the final approval level for all material posted to internal digital signage and to the Library website homepage.  In Alyssa's absence, Jeanne Brooks will take on this role. Once the content is approved, the systems department will upload the content to the relevant screens.
  2. Concerning requests for postings, pre-approval must be obtained from the following people/departments:
    • Library Office announcements:  Jeanne Brooks or Pat Hawthorne
    • RIS announcements: Shonn Haren or a subject Librarian in charge of the event/workshop
    • Special Collections & Archives: Katie Richardson
  3. The Priority for posting information on the LCD is as follows:
    • Priority #1: Events or activities occurring within the University Library, library services, announcements or collection highlights
    • Priority #2: Library sponsored or library-involved events and services
    • Priority #3: Learning Resource Center or Writing Center
    • Priority #4: Public Affairs announcements
    • Priority #5: Academic Affairs announcements routed through the Dean
    • There will be no paid advertising
    • University/Library Safety/Emergency announcements will always be given top priority
  • In the absence of announcements or when appropriate in combination with announcements, the following sequences of images will be rotated on different LCD screens (pending the plan for each of the screens or appropriateness of content for the LCD’s placement in the library):
    • Library hours, Library chat service, and social media information
    • Library tutorials (i.e. Self Check Out, Writing a Paper, Finding Citations, Using Media)
    • Special collections currently on display in the library
    • Library news items and services