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D4D Accessibility Guide

Milestone Overview: Document Accessiblity

Linked documents you own/created are accessible

This includes PDFs, Slides, Docs, Sheets, etc. Use the accessibility checker tools listed in the resources section.

  • PDFs are especially challenging for accessibility and difficult to correct.  If you make the original document accessible, and then save as a PDF, there's more likelihood it will be accessible, but if you do not have access to the original, remediation is quite difficult.  

Accessibility Best Practices

  • PDFs are especially challenging for accessibility and difficult to correct.  If you make the original document accessible, and then save as a PDF, there's more likelihood it will be accessible, but if you do not have access to the original, remediation is quite difficult.  
  • Become familiar with the accessibility functionality of Microsoft and Google products to create original documents that are accessible.

Best practice if you own or created the document:

  • Utilize the Linked Asset tool for adding documents to your guides. This will make it easier to update content in the future.
  • Avoid PDFs and link to a view-only version of the document in Google Suite or Microsoft Office that’s been checked for accessibility.
  • Go to the original document (not the PDF of the original) and use Grackle (a tool for Google Suit documents) or the Microsoft Office accessibility tools to correct the original. 
  • Re-upload/link the remediated version to your guide. If your document was already a linked asset it will now be changed across all your guides that use that asset.

PDF that you own but can’t find the original

Copy the content from the PDF into a Google or Microsoft Office document, use the accessibility tools, and re-upload the view only version. Use the linked asset tool when you can.

PDFs and documents you don’t own

  • Ideally, select resources that are accessible over ones that aren’t
  • Make it clear in the file name or link text that the document is a PDF and may not be accessible.
  • If you know the creator of the document, reach out to them, they may be willing to provide you with an accessible version or work with you to create one.
  • Ask if your organization has access to remediation tools like, SensusAccess, or Adobe's PDF Accessibility Checker to improve accessibility. 

LibGuide Help Center Resource:

NYU Resources

Microsoft Accessibility Tools

Google Accessibility Tools

PDF Accessibility

Additional Resources